Strive Artists Ltd Customer Privacy Notice & GDPR Policy Effective Date: [Insert Date]
Welcome to Our Privacy Notice
At Strive Artists Ltd, your trust means everything to us. We want you to feel safe and confident in how we collect, use, and protect your personal information. This notice explains what information we gather, why we need it, and how we keep it secure — all in line with UK data protection laws (including GDPR).
Who We Are
We are Strive Artists Ltd, an agency dedicated to supporting performers and their families with care and respect. The Data Controller responsible for your information is: Suzie Moffat Email: suzie@strivedrama.co.uk
What Information We Collect & Why
We collect personal information to provide our services effectively and to support you on your artistic journey, including:
● Contact Details: Names, phone numbers, email addresses, home addresses
● Personal Details: Dates of birth, gender, pronouns, payment information
● Health & Licensing: Medical declarations, birth certificates, passport scans/photos (including for parents if travel is involved)
● Financial Data: Income, payment transactions, bank details
● Employment & Recruitment: Employment history, education, right to work, and criminal record checks (if applicable)
● Media: Video and audio recordings (e.g., auditions, calls)
● Ethnicity: Racial or ethnic origin (collected with your consent)
● Applicant Data: Photographs, video clips, and application details for those applying to join our agency
How We Use Your Data
Your personal information helps us to:
● Arrange auditions, book jobs, negotiate contracts, and manage payments
● Apply for child performance licences with local authorities
● Communicate important updates and respond to your queries
● Comply with legal requirements and safeguard your rights
● Improve our services and maintain accurate records We only share your data with trusted, verified professionals when necessary, such as:
● Production coordinators for call sheets and logistics
● Casting directors and legal teams for contracts
● Local authorities for performance licences
● Professional advisors and regulators, if required
● Third-party platforms (like Spotlight), strictly in line with GDPR Where We Get Your Information From
Primarily, we collect information directly from you through applications, forms, or correspondence. Occasionally, we may receive data from third parties involved in your work, but always with your knowledge and consent.
How We Store and Protect Your Data
We take your privacy seriously:
● Electronic records are stored securely on encrypted servers
● Hard copies are kept in locked, secure facilities
● Access to your data is limited to those who genuinely need it for professional purposes
How Long We Keep Your Information
We keep your personal data only as long as necessary to provide our services and comply with legal obligations:
● When your representation with us ends, we delete or securely shred most information within seven working days, except for essential contracts, licences, and payment details we must retain
● Applicant data is kept only until a decision about representation is made, then deleted unless you join our agency
● We may keep some materials like Spotlight photos or press coverage for our agency archive, unless you ask us not to
Your Data Protection Rights
You have important rights regarding your personal information, including:
● Access: Request copies of your data
● Correction: Ask us to fix inaccurate or incomplete data
● Deletion: Request your data be erased (with some legal exceptions)
● Restriction: Limit how we use your information
● Objection: Object to processing based on legitimate interests
● Portability: Request your data be transferred to another organisation
● Consent Withdrawal: Withdraw any consent you have given at any time
We aim to respond to your requests promptly—usually within one month. To exercise your rights, please contact us at: suzie@strivedrama.co.uk
Sharing Data Internationally
Sometimes, your information may be shared with casting agents or production companies outside the UK. We always ensure these transfers comply with UK data protection laws, applying appropriate safeguards.
How to Complain
If you have any concerns about how we handle your data, please contact us first using the details above. If you remain unhappy, you have the right to complain to the Information Commissioner’s Office (ICO):
ICO Contact:
Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Helpline: 0303 123 1113 Website: https://ico.org.uk/make-a-complaint
Thank You for Trusting Strive Artists
We’re here to help you shine, with care, respect, and full transparency about your data. If you have any questions or want to know more about our privacy practices, please don’t hesitate to get in touch
Copyright © 2025 Strive Artists Ltd - All Rights Reserved.